Just mentioning the word
conjures up many thoughts and concerns. We often think of disasters
as earthquakes, floods, and hurricanes. Disasters are not only the
major events that you read about in the paper, or see on television,
they can also be any problems that cause a disruption to our daily
One of the most common and deadly statements that a business can
make is, " It can't happen to us." Disasters strike the
well-prepared as well as the ill-prepared business.
Every day hundreds of
businesses throughout the world suffer from emergency situations
ranging from very minor ( such as medical emergency which may have
no impact of the economic well being of a business ) to major (
such as losses from fires or explosions.)
Here at Cubic each of
us have the responsibility to provide a safe environment for our
employees, preserve company facilities and equipment, and protect
the community from the impact of an emergency caused by a disaster
to our company.
There are two basic types
of losses that occur to a business when it suffers an emergency.
These losses can be classified as DIRECT and INDIRECT.
Direct losses are measured in terms of dollars that are directly
lost as the result of an emergency. Direct losses are the most easily
measured and include damage to property, equipment and inventory.
Indirect losses are those losses that are much harder to measure
in terms of dollars, at least initially following an incident. Indirect
costs cause many businesses to fail following an incident because
they do not anticipate their impact. It is important to note that
most indirect costs are not covered by insurance. Indirect costs
frequently overlooked include:
- Replacement costs
not adjusted for inflation
- Loss of employees
- Increased insurance
- Loss of customers
- Fines and legal fees
The following disasters
listed are important to each member of management as they review
their development of safety for their employees.
Understanding that no
one can predict an incident but ensuring that employees know that
you have communicated a concern, will heighten the communication
level and reflect your concern that Cubic has a plan/program that
provides for a safe working environment for them.
for safeguarding classified material or information should be prepared
to lock such materials in a security container prior to evacuating
an area if possible. An individual's personal safety must be the
prime consideration. In the event personal safety would be jeopardized
by securing classified material, the classified material shall be
In addition, emergency
and police personnel and their equipment, including devices carried
by emergency medical personnel responding to a medical crisis shall
be admitted to all areas of our facilities, without regard to their
security clearance status. Emergency personnel will be escorted
to the degree practical. However, under no conditions shall they
be denied access to any areas.
Cubic expects you to
be prepared to respond to protect life, property, and the environment,
in addition to preserving stockholder value and the company image.
In order to accomplish this effectively and efficiently, this portion
of the Crisis Management Plan has been prepared to provide guidance
in preparing your employees for any incident that could occur while
working at any of our facilities.
Evacuations may be advisable
in some emergencies or disasters and an Alarm will sound. In the
majority of cases, an evacuation will not be necessary or advisable.
Your Department Head or Supervisor shall keep you advised.The types
of emergencies which could happen on our premises are:
- Power Outage
- Bomb Threats/Terrorism
All businesses are subjected
to the hazards of transportation incidents. Trucks making deliveries
to the facility may bring hazardous materials onto your property
that are to be delivered to another facility. There are many uncertainties
that are brought onto our property by common carriers.
incidents include employee auto accidents within the parking lot,
along with external autos/trucks/vans causing accidents upon entering
or maneuvering within company property.
emergency equipment ( police/fire/etc. ) all have access to company
parking facilities that could cause accidents with people walking
and/or with parked cars.
Every facility is exposed
daily to the possibility of air, highway, or shipping accidents
in or near its boundaries. Facilities, Safety, and/or Security,
once notified of such an incident, will take the needed steps to
ensure the control and safety of all employees. Should it be deemed
necessary to call in emergency support, it will be called in by
the leadership with assessment from Facilities, Safety and/or Security.
All businesses are vulnerable
to the effects of severe weather conditions. The types and severity
of weather will be greatly influenced by the location of each Cubic
Typical types of weather
incidents that could be subjected to Cubic facilities would be handled
by the Facilities, Safety and Security Departments. Should it be
necessary for emergency equipment services to be called, it would
be handled by the leadership of these departments to ensure safety
for all employees.
The following link provides
information on weather in the San Diego region.
Weather Service San Diego (This web site will open in a new
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& HEALTH IN THE WORKPLACE
It is the policy of the company to provide its employees with a safe
and healthful workplace. To that end, the company has implemented
the " Injury and Illness Prevention Program ".
The company's standards
for establishing a safe and healthful workplace for purposes of
this program shall be prescribed by applicable federal, state and
local law. Working together, we can succeed in having a safe, healthful,
and productive workplace from which we all will benefit.
The "Injury and
Illness Prevention Program" is highlighted in another section
within this "Crisis Management Program" manual.
AND FUNCTIONS OF CUBIC DEPARTMENTS:
The primary function of Cubic security is to ensure the safeguarding
of national security information, the physical security of Cubic
facilities, as well as protection of company assets.
The department has published
a " Security Officer Instruction Manual " which establishes
procedures to be followed by the uniformed Security Officers. The
manual is supplemented periodically by specific written instructions
covering unique situations which may arise periodically.
The " Security Officer
Instruction Manual " contains specific instructions and procedures
to be followed by the uniformed Security Officers assigned to each
post. In addition to instructions regarding routine duties of the
Security Officer, procedure to be followed in the event of emergencies
such as fire, burglary or robbery, earthquakes, fires, demonstrations,
and equipment problems are included in the manual.
A copy of the manual
is maintained at each security post and, although not intended for
general distribution throughout the company, a copy may be provided
for review by contacting the Security Department.
Facilities has the primary function to ensure that all buildings
are up to standards that would provide for protection of lives and
property. Establishment of temporary facilities, if needed, would
be one of the responsibilities to deal with in emergency activities
and business recovery activities.
MIS will assess computer systems and network damage. Depending on
the extent of damage, appropriate disaster recovery procedures will
be activated and executed.
MIS will take appropriate
action to protect system and network equipment during disaster situations
and will immediately establish restoration processes.
MIS will maintain detailed
backup and recovery procedures for all systems and networking equipment
and software. These procedures will be activated and executed as
required, depending on the severity of the damage.
It is critical that there be a central source of information. Conflicting
or erroneous information can add to the escalating flow of events
and result in loss of control of a situation. It is imperative that
all information be prepared, approved and disseminated from one
The Director of Corporate
Communications (or her designee) will act as sole spokesperson for
Cubic. Employees must refer all inquiries from news media to the
Public Relations Department. The Public Relations Department will
handle all responses to media inquiries and issue all statements
on behalf of the company. The Public Relations Department will coordinate
the preparation of external statements with the Legal Department
and the CMT.
The Public Relations
Department, in coordination with Legal and the CMT, will prepare
and/or approve all statements regarding the crisis for any posting
on the company intranet or company bulletin boards.
Legal will coordinate any and all legal assistance as needed/appropriate
for local/state/and international agencies. Legal will serve as
the liaison with law enforcement authorities and other legal agencies
as needed. Legal will assist Public Relations with media information
Telecommunications will support all functional departments in the
restoration of the telephone and communications systems. They will
monitor battery-operated communications with Security and Facilities
to ensure effective recovery steps in re-establishing the telephone
ensure internal and external communications are readily available
for company use in the event of any disaster here at Cubic.
responsible for maintaining the current telephone directory, and
all updated information should be sent to their attention for inclusion
in the company directory.
provide training, as needed, on the communications systems currently
in use here at Cubic.
Human Resources will provide assistance and support to all functional
areas, with continued emphasis on ensuring employee assistance and